+ Who attends the conference?
The registrants consist of jazz artists and professionals who come from all over the world, and include artists, managers, agents, record label reps, publicists, journalists, radio programmers, concert & festival presenters, attorneys and other members of the global jazz community.
+ Is there a registration fee to attend the conference?
Yes, there is a registration fee to attend the Jazz Congress, as follows: Registration dates and rates: Early Bird: $125 today through November 15, 2017 Regular: $175 November 16, 2017 - January 4, 2018 Week-of: $200 January 4 - 12, 2018
Student Registration (with valid ID) $50
In addition, members of various organizations—including NARAS, AFM Local 802, Chamber Music America, APAP, Jazz Journalists Association, ASCAP, BMI and SESAC—can receive an additional 15% discount off pre-registration. Members should contact their organization for the promo code.
+ Is there a student discount?
Yes, for students showing a valid high school or college ID, the registration fee is just $50.
+ What is the location of the conference?
The conference will be held at Frederick P. Rose Hall at Jazz at Lincoln Center, located on the 5th floor of the Time Warner Center at 60th and Broadway in New York City.
+ Is there a discount for lodging at the host hotel?
Yes, for those attending the conference from out of town, we have arranged for a special rate with the Hampton Inn Manhattan - Times Square North at 51st & 8th Avenue, just a few blocks away from Jazz at Lincoln Center and also nearby to the APAP hotels. The rates start at $119 per night until the weekend when they go up to $179. When you reserve for multiple nights the rate you see will be an average one, so you can click on Jazz Conference to see the breakdown in rates. The Group Rate Code is JAZ. You can register online here.
NOTE: If you book outside the group dates and different room type that the group contracted, you will not see the availability and you will have to book the reservations by calling the Reservations Department. You must reserve by December 4, 2017 in order to receive these discounted rates.
+ If I'm a member of APAP, do I get a discount for registration at Jazz Congress?
Anyone who is a current member of APAP receives 15% off the registration free at the Jazz Congress Conference, although you must pre-register. You can receive the promo code from APAP.
+ Do I get free or discounted admission into the APAP Conference?
No, admission to the APAP conference requires separate registration. For information about registering for the 4-day conference, go to their website.
+ Do I get free or discounted admission into Winter JazzFest?
Winter Jazz Fest and Jazz Congress are separate events and as such, there are not reciprocal benefits offered at this time. For information about Winter Jazzfest, go to www.winterjazzfest.com
+ How do I sign up for the "Ask the Experts" networking session on Thursday morning?
That session will be organized according to four categories: DIY/Management; Booking; Recording; Marketing & Promotion. There will be two professionals available in each category, doing 10-minute slots. Sign up for meetings on-site in the registration area. Slots are available on a first come, first serve basis.
+ Are there performances or showcases at the conference?
Because APAP and Winter Jazzfest provide hundreds of opportunities for performance showcases, we are not hosting performances on-site at the conference this year. For information about showcasing at APAP, contact Judy Moore at firstname.lastname@example.org or (202) 207-3858. For information about performing at Winter Jazzfest, go to their website.
+ How do I submit an idea for a workshop or panel topic?
Send your topic proposal to Lmergner@jazztimes.com. Be sure to include a brief description, along with who you think the session will appeal to, along with some possible panelists. Sessions are not programmed to promote individual artists, organizations, or projects.
+ Are the sessions streamed or broadcast on the web?
Some sessions at this year’s conference will be webcast. Info will be posted at jazzcongress.org as it becomes available.
+ Are the sessions videotaped or recorded?
Sessions may be recorded for archival and promotional purposes.
+ Are there opportunities for sponsorship or enhanced presence at the conference?
We will have a limited number of tabletops which will be located in the highly-trafficked foyer area directly outside the main meeting room. Contact Miene Smith at email@example.com or (617) 706-9092. In addition, there are several sponsor opportunities, such as providing a swag bag or lanyards or hosting a reception. Contact Aaron Bisman at firstname.lastname@example.org for more information.
+ Is there a conference program that I can advertise in?
Yes, JazzTimes will be publishing a program which will run in the January/February issue of JazzTimes, as well as being printed and distributed as a stand-alone publication on-site at Jazz Connect, APAP and Winter Jazzfest. For more information about advertising in the Jazz Congress program, contact Miene Smith at email@example.com or (617) 706-9092.
+ Is lunch included in the registration?
No, there are no meals provided during the two-day conference.
+ What is the twitter hashtag?
#jazzcongress is the twitter hashtag. @jazzcongress is the conference Twitter page
+ Are there press passes?
Press passes will be very limited and will be granted on a case-by-case basis. Anyone with intentions of covering the conference should contact Zooey Jones at Jazz at Lincoln Center (firstname.lastname@example.org) with the specifics on the expected coverage and outlet.
+ How do I volunteer?
Anyone wishing to volunteer to help with registration or logistics should send an e-mail to Lmergner@jazztimes.com with “Volunteering” in the subject line. Please indicate when you would be available and what sort of experience you’ve had before with conference or event logistics.
+ Can I display literature at the conference?
Unless you buy a tabletop, there will not be any official opportunity to display your literature at the conference. Material left on furniture is regularly picked up by the JALC staff and they request that flyers and postcards are not dropped onto chairs in the meeting rooms. We do encourage you to make person-to-person contact with your fellow registrants.